Shen Valley Track Club

Checklist For Organizing a Small Running Race.
Joseph D. Rudmin, November 8, 2010.

Home.


__I. Planning.
____A. Find a former race director for advice.
____B. Pick a safe, easily followed route.
____C. Identify the people who will want to run in the race.
____D. Pick a date with few schedule conflicts.
____E. Ask a local running organization to support the race, with advice, publicity, and liability insurance.
____F. Obtain permissions of local authorities for the race.
____G. Compare registration fees of similar races.

__II. Setup.
____A. Sign up volunteers for finish line, registration table, water stop, and course direction.
____B. Obtain prizes, by donation or purchase.
____C. Create a registration form and publicity flyer.
____D. Put publicity fliers on bulletin boards and desks at athletic facilities.
____E. Post race to local websites and email lists.
____F. Buy small traffic cones, rope, markers, duct tape, and PVC pipe for finish line.
____G. Obtain cash bag, timers, cups, folding chair, and refreshment table.
____H. Test timing and finish line system.

__III. Day before race.
____A. Prepare preregistration lists.
____B. Copy course maps and registration forms.
____C. Buy bagels, bananas, and water.

__IV. Day of race, 2 or 3 hours before race.
____A. Set up registration table, refreshment table, and start and finish lines.
____B. Place race course traffic cones.
____C. Walk or jog volunteers along the entire course, leaving them at their stations.
____D. Register runners for the race.

__V. Race.
____A. Thank runners for coming, briefly describe the course, and ask for questions.
____B. Count runners.
____C. Synchronize all timers with a countdown, "3, 2, 1, go!" or a starting pistol.
____D. Accurately record order of finishing runners.
____E. Announce winners and distribute prizes.
____F. Send a runner on a warm-down around the course, to tell volunteers they are done.

__VI. After race.
____A. Pick up race cones.
____B. Clean up finish line and water stations.
____C. Post results to local website, listserves, donors, sponsors, and interested newspapers.
____D. Write journal entry on the race, to improve next time.
____E. Write thank you letters to donors and sponsors.


The works on this page all open source: You may copy them and even sell them, if you like.
The creators of this page are not pirates invoking copyrights, patents, and other such authorization to plunder.
However, on your own honor, please give credit where credit is due.
For comments and to contact this Webpage Editor, Joe Rudmin, please email: rudminjd at jay em you dot ee dee you.